Monthly Closing Schedule

The following information will help you to prepare for each month-end general ledger closing.  If you require assistance as you request and print monthly statements and detail reports, or have questions regarding the closing, please contact the RIT Service Center  or by calling 585-475-5000 

The Controller’s Office Web Page is a great reference for information regarding Accounting, Oracle, Payroll, SPA Accounting, Travel Information, and Procurement Card Information.  Many forms are available on the web page also.  Please visit the Controller’s Office Web Page at https://www.rit.edu/fa/controller/.

Day 1 -  Select the proper period date and use proper batch name when creating journal entries for the prior month-end.  If you do not change the date, it will default to the current month and the JE will not post in the correct month-end.  Month-end journal entries created and posted after last day of month, must be named using the last day of month; for example; MMDD-XX,  151ABC1031-11.

Day 2 - All journal entries due to Accounting by 4:30 p.m.

Day 3 - 8:30 a.m. - Active Pay transactions posted to ledger.

    1:00 p.m. - Accounts Receivable closes.

    2:00 p.m. - Accounts Payable closes.

Day 4 - Accounting Operations performs month-end closing process.  Closing starts at 9:00 AM (Quarter-end close starts at 10:00AM*).

Day 5 - Department statements available when month closed, approx. 12pm, unless otherwise notified (see closing status below).

 

 Month   

 

Day 1

Day 2

Day 3

Day 4

Close Status

Day 5

July 2021
8/2/2021
8/3/2021
8/4/2021
8/5/2021
Closed
8/6/2021
August 2021
9/1/2021
9/2/2021
9/3/2021
9/7/2021
Closed
9/8/2021

September 2021

NTID Prelim

NTID Final

10/1/2021
n/a
n/a
10/4/2021
10/11/2021
10/15/2021
10/5/2021
n/a
n/a
10/6/2021*
10/12/2021*
10/18/2021*
Closed
Closed
Closed
10/7/2021
10/13/2021
10/19/2021
October 2021
11/1/2021
11/2/2021
11/3/2021
11/4/2021
Closed
11/5/2021
November 2021
12/1/2021
12/2/2021
12/3/2021
12/6/2021
Closed
12/7/2021
December 2021
1/3/2022
1/4/2022
1/5/2022
1/6/2022 *
Closed
1/7/2022
January 2022
2/1/2022
2/2/2022
2/3/2022
2/4/2022
 
2/7/2022
February 2022
3/1/2022
3/2/2022
3/3/2022
3/4/2022
 
3/7/2022
March 2022
4/1/2022
4/4/2022
4/5/2022
4/6/2022 *
 
4/7/2022
April 2022
5/2/2022
5/3/2022
5/4/2022
5/5/2022
 
5/6/2022
May 2022
6/1/2022
6/2/2022
6/3/2022
6/6/2022
 
6/7/2022
June 2022 Prelim
7/1/2022
7/5/2022
7/6/2022
7/7/2022 *
 
7/8/2022
June 2022 Final
n/a
7/14/2022
n/a
7/15/2022 *
 
7/18/2022