Monthly Closing Schedule

The following information will help you to prepare for each month-end general ledger closing.  If you require assistance as you request and print monthly statements and detail reports, or have questions regarding the closing, please contact the RIT Service Center  or by calling 585-475-5000 

The Controller’s Office Web Page is a great reference for information regarding Accounting, Oracle, Payroll, SPA Accounting, Travel Information, and Procurement Card Information.  Many forms are available on the web page also.  Please visit the Controller’s Office Web Page at https://www.rit.edu/fa/controller/.

Day 1 -  Select the proper period date and use proper batch name when creating journal entries for the prior month-end.  If you do not change the date, it will default to the current month and the JE will not post in the correct month-end.  Month-end journal entries created and posted after last day of month, must be named using the last day of month; for example; MMDD-XX,  151ABC1031-11.

Day 2 - All journal entries due to Accounting by 4:30 p.m.

Day 3 - 8:30 a.m. - Active Pay transactions posted to ledger.

    1:00 p.m. - Accounts Receivable closes.

    2:00 p.m. - Accounts Payable closes.

Day 4 - Accounting Operations performs month-end closing process.  Closing starts at 9:00 AM (Quarter-end close starts at 10:00AM*).

Day 5 - Department statements available when month closed, approx. 12pm, unless otherwise notified (see closing status below).

 

 Month   

 

Day 1

Day 2

Day 3

Day 4

Close Status

Day 5

July 2022
8/1/2022
8/2/2022
8/3/2022
8/4/2022
Closed
8/5/2022
August 2022
9/1/2022
9/2/2022
9/6/2022
9/7/2022
Closed
9/8/2022

September 2022

NTID Prelim

NTID Final

10/3/2022
n/a
n/a
10/4/2022
10/11/2022
10/17/2022
10/5/2022
n/a
n/a
10/6/2022*
10/12/2022*
10/18/2022*
 
 
 
10/7/2022
10/13/2022
10/19/2022
October 2022
11/1/2022
11/2/2022
11/3/2022
11/4/2022
 
11/7/2022
November 2022
12/1/2022
12/2/2022
12/5/2022
12/6/2022
 
12/7/2022
December 2022
1/3/2023
1/4/2023
1/5/2023
1/6/2023 *
 
1/9/2023
January 2023
2/1/2023
2/2/2023
2/3/2023
2/6/2023
 
2/7/2023
February 2023
3/1/2023
3/2/2023
3/3/2023
3/6/2023
 
3/7/2023
March 2023
4/3/2023
4/4/2023
4/5/2023
4/6/2023 *
 
4/7/2023
April 2023
5/1/2023
5/2/2023
5/3/2023
5/4/2023
 
5/5/2023
May 2023
6/1/2023
6/2/2023
6/5/2023
6/6/2023
 
6/7/2023
June 2023 Prelim
7/3/2023
7/5/2023
7/6/2023
7/7/2023 *
 
7/10/2023
June 2023 Final
n/a
7/13/2023
n/a
7/17/2023 *
 
7/18/2023