Monthly Closing Schedule

The following information will help you to prepare for each month-end general ledger closing.  If you require assistance as you request and print monthly statements and detail reports, or have questions regarding the closing, please contact Gary Maccarone or Luis Gracia, Senior Staff Accountant/Outreach Specialists at acctg@rit.edu

The Controller’s Office Web Page is a great reference for information regarding Accounting, Oracle, Payroll, SPA Accounting, Travel Information, and Procurement Card Information.  Many forms are available on the web page also.  Please visit the Controller’s Office Web Page at https://www.rit.edu/fa/controller/.

Day 1 -  Select the proper period date and use proper batch name when creating journal entries for the prior month-end.  If you do not change the date, it will default to the current month and the JE will not post in the correct month-end.  Month-end journal entries created and posted after last day of month, must be named using the last day of month; for example; MMDD-XX,  151GPM1031-11.

Day 2 - All journal entries due to Accounting by 4:30 p.m.

Day 3 - 8:30 a.m. - Active Pay transactions posted to ledger.

    1:00 p.m. - Accounts Receivable closes.

    2:00 p.m. - Accounts Payable closes.

Day 4 - Accounting Operations performs month-end closing process.  Closing starts at 9:00 AM (Quarter-end close starts at 10:00AM*).

Day 5 - Department statements available when month closed, approx. 12pm, unless otherwise notified (see closing status below).

 

 Month   

 

Day 1

Day 2

Day 3

Day 4

Close Status

Day 5

July 2020
8/3/2020
8/4/2020
8/5/2020
8/6/2020
Closed
8/7/2020
August 2020
9/1/2020
9/2/2020
9/3/2020
9/4/2020
Closed
9/8/2020

September 2020

NTID Prelim

NTID Final

10/1/2020
n/a
n/a
10/2/2020
10/09/2020
10/15/2020
10/5/2020
n/a
n/a
10/6/2020*
10/12/2020*
10/16/2020*
Closed
Closed
Closed
10/7/2020
10/13/2020
10/19/2020
October 2020
11/2/2020
11/3/2020
11/4/2020
11/5/2020
Closed
11/6/2020
November 2020
12/1/2020
12/2/2020
12/3/2020
12/4/2020
Closed
12/7/2020
December 2020
1/4/2021
1/5/2021
1/6/2021
1/7/2021*
Closed
1/8/2021
January 2021
2/1/2021
2/2/2021
2/3/2021
2/4/2021
Closed
2/5/2021
February 2021
3/1/2021
3/2/2021
3/3/2021
3/4/2021
Closed
3/5/2021
March 2021
4/1/2021
4/2/2021
4/5/2021
4/6/2021*
Closed
4/7/2021
April 2021
5/3/2021
5/4/2021
5/5/2021
5/6/2021
 
5/7/2021
May 2021
6/1/2021
6/2/2021
6/3/2021
6/4/2021
 
6/7/2021
June 2021 Prelim
7/1/2021
7/2/2021
7/6/2021
7/7/2021*
 
7/8/2021
June 2021 Final
n/a
7/13/2021
n/a
7/15/2021*
 
7/16/2021