Monthly Closing Schedule

The following information will help you to prepare for each month-end general ledger closing.  If you require assistance as you request and print monthly statements and detail reports, or have questions regarding the closing, please contact Gary Maccarone or Luis Gracia, Senior Staff Accountant/Outreach Specialists at acctg@rit.edu

The Controller’s Office Web Page is a great reference for information regarding Accounting, Oracle, Payroll, SPA Accounting, Travel Information, and Procurement Card Information.  Many forms are available on the web page also.  Please visit the Controller’s Office Web Page at https://www.rit.edu/fa/controller/.

Day 1 -  Select the proper period date and use proper batch name when creating journal entries for the prior month-end.  If you do not change the date, it will default to the current month and the JE will not post in the correct month-end.  Month-end journal entries created and posted after last day of month, must be named using the last day of month; for example; MMDD-XX,  151GPM1031-11.

Day 2 - All journal entries due to Accounting by 4:30 p.m.

Day 3 - 8:30 a.m. - Active Pay transactions posted to ledger.

    1:00 p.m. - Accounts Receivable closes.

    2:00 p.m. - Accounts Payable closes.

Day 4 - Accounting Operations performs month-end closing process.  Closing starts at 9:00 AM (Quarter-end close starts at 10:00AM*).

Day 5 - Department statements available when month closed, approx. 12pm, unless otherwise notified (see closing status below).

 

FY20 Month   

 

Day 1

Day 2

Day 3

Day 4

Close Status

Day 5

July 2019
8/1/2019
8/2/2019
8/5/2019
8/6/2019
Closed
8/7/2019
August 2019
9/3/2019
9/4/2019
9/5/2019
9/6/2019
Closed
9/9/2019

September 2019

NTID Prelim

NTID Final

10/1/2019
n/a
n/a
10/2/2019
10/09/2019
10/16/2019
10/3/2019
n/a
n/a
10/4/2019*
10/10/2019*
10/17/2019*
 
10/7/2019
10/11/2019
10/18/2019
October 2019
11/1/2019
11/4/2019
11/5/2019
11/6/2019
 
11/7/2019
November 2019
12/2/2019
12/3/2019
12/4/2019
12/5/2019
 
12/6/2019
December 2019
1/2/2020
1/3/2020
1/6/2020
1/7/2020*
 
1/8/2020
January 2020
2/3/2020
2/4/2020
2/5/2020
2/6/2020
 
2/7/2020
February 2020
3/2/2020
3/3/2020
3/4/2020
3/5/2020
 
3/6/2020
March 2020
4/1/2020
4/2/2020
4/3/2020
4/6/2020*
 
4/7/2020
April 2020
5/1/2020
5/4/2020
5/5/2020
5/6/2020
 
5/7/2020
May 2020
6/1/2020
6/2/2020
6/3/2020
6/4/2020
 
6/5/2020
June 2020 Prelim
7/1/2020
7/2/2020
7/6/2020
7/7/2020*
 
7/8/2020
June 2020 Final
n/a
7/14/2020
n/a
7/16/2020*
 
7/17/2020