Monthly Closing Schedule

The following information will help you to prepare for each month-end general ledger closing.  If you require assistance as you request and print monthly statements and detail reports, or have questions regarding the closing, please contact Gary Maccarone, Senior Staff Accountant/Outreach Specialist at ext. 5-2237 (e-mail: acctg@rit.edu). 

The Controller’s Office Web Page is a great reference for information regarding Accounting, Oracle, Payroll, SPA Accounting, Travel Information, and Procurement Card Information.  Many forms are available on the web page also.  Please visit the Controller’s Office Web Page at https://www.rit.edu/fa/controller/.

 

Day 1 -  Select the proper period date and use proper batch name when creating journal entries for the prior month-end.  If you do not change the date, it will default to the current month and the JE will not post in the correct month-end.  Month-end journal entries created and posted after last day of month, must be named using the last day of month; for example; MMDD-XX,  151ALN1031-11.

Day 2 - All journal entries due to Accounting by 4:30 p.m.

Day 3 - 8:30 a.m. - Active Pay transactions posted to ledger.

    1:00 p.m. - Accounts Receivable closes.

    2:00 p.m. - Accounts Payable closes.

Day 4 - Accounting Operations performs month-end closing process.  Closing starts at 9:00 AM (Quarter-end close starts at 10:00AM*).

Day 5 - Department statements available when month closed, approx. 12pm, unless otherwise notified (see closing status below).

 

Activity

FY19 Month   

Day 1

Day 2

Day 3

Day 4

Close Status

Day 5

July 2018
8/1/2018
8/2/2018
8/3/2018
8/6/2018
Closed
8/7/2018
August 2018
9/4/2018
9/5/2018
9/6/2018
9/7/2018
Closed
9/10/2018

September 2018

NTID Prelim

NTID Final

10/1/2018
n/a
n/a
10/2/2018
10/09/2018
10/16/2018
10/3/2018
n/a
n/a
10/4/2018
10/10/2018
10/17/2018
Closed
Closed
Closed
10/5/2018
10/11/2018
10/18/2018
October 2018
11/1/2018
11/2/2018
11/5/2018
11/6/2018
Closed
11/7/2018
November 2018
12/3/2018
12/4/2018
12/5/2018
12/6/2018
Closed
12/7/2018
December 2018
1/2/2019
1/3/2019
1/4/2019
1/7/2019*
Closed
1/8/2019
January 2019
2/1/2019
2/4/2019
2/5/2019
2/6/2019
Closed
2/7/2019
February 2019
3/1/2019
3/4/2019
3/5/2019
3/6/2019
Closed
3/7/2019
March 2019
4/1/2019
4/2/2019
4/3/2019
4/4/2019*
Closed
4/5/2019
April 2019
5/1/2019
5/2/2019
5/3/2019
5/6/2019
Closed
5/7/2019
May 2019
6/3/2019
6/4/2019
6/5/2019
6/6/2019
Closed
6/7/2019
June 2019 Prelim
7/1/2019
7/2/2019
7/3/2019
7/5/2019*
 
7/8/2019
June 2019 Final
n/a
7/12/2019
n/a
7/16/2019*
 
7/17/2019