Rehearsal Facilities & Reservation Policies

Effective as of August 2022

Practice room policy for music rooms SAU A140, A141, A142, A143, A135 (reserved for percussionists only), as well as LBR A260, A264, and A269.

Use of SAU and LBR music practice/rehearsal rooms is for students who are currently enrolled in a credit bearing music or theatre arts course. Access to reservation system will be granted automatically by your instructor. No outside groups or individuals allowed, unless by special request, which must be approved by Director of School of Performing Arts. Faculty and staff requests for use of music rooms should be sent to Michael Dwyer, Assistant Manager of Operations and Events, at madspa@rit.edu. Music practice room reservations may be requested once all faculty studio and classroom courses have been scheduled for the semester.

Once all academic needs have been fulfilled for the semester, priority will be given to students in the following order:

1. Performing Arts Scholars enrolled in Applied Music lessons, and Applied Music piano students.
2. Students enrolled in Applied Music lessons who are non-performing arts scholars.
3. Students participating in faculty-led ensembles (Concert Band, Philharmonic Orchestra, Jazz Ensembles, RIT Singers, etc.) and approved Performing Arts Scholarship groups (string quartet, brass quintet, woodwind quintet etc.).
4. Performing Arts Scholars not participating in 1, 2 or 3 above. Performing Arts scholars who wish to make an advance reservation for a practice/rehearsal room, must submit a request to their Performing Arts Scholarship coach and it will be reviewed by the Performing Arts Program. You may expect a response within 48 hours.

Scheduling & Room Access

• ​All reservations are for one hour unless no student is waiting outside to use the room. Requests exceeding one hour will be denied and you will need to resubmit your request. Setup and tear-down times are built into your reservation. ​
• ​If a practice room is empty for more than 10 minutes, it will be assumed available and the reservation forfeited. Students cannot hold their place in assigned or unassigned spaces with books, music, or other items.
• ​If your reservation is approved, you will be given card swipe access to the exact room you booked.
• You cannot access the room until your reservation time unless it is empty when you arrive. 
• ​Room requests must be submitted 48 hours in advance. Requests made within 48 hours will be considered, but there is no guarantee.
• Weekend room requests must be submitted by 12:00 PM on Friday.

Cancellations & Rescheduling

• If you no longer need your reservation or need to reschedule, please cancel your existing reservation in EMS ASAP or contact Michael Dwyer (madspa@RIT.EDU; 585-475-5201).

Safety & Security

• Please review the RIT Safety Plan for the most recent guidelines and requirements for campus safety and security.
• Do NOT leave instruments unattended. RIT is not responsible for stolen or damaged items.
• ​NEVER leave doors propped open for your safety, that of your peers, and university equipment.
• Music rooms may not be used between 10:00 PM and 8:00 AM. ​

General Rules

• ​Neither food nor drink is allowed in any music room, except bottled water, without written permission from the School of Performing Arts.
• Rooms must be left neat and orderly; sometimes this means better than you found it. Stands and chairs should be on racks and garbage in the appropriate bins.
• Percussionists seeking to use the Percussion Storage Room (SAU A135) must first receive permission from their ensemble director or the instructor of Applied Percussion.

Students or groups who repeatedly violate the above policies may lose their room reservation privileges for the semester.

If you have any questions, you may contact Michael Dwyer, Assistant Manager of Operations & Events (madspa@rit.edu, 585-475-5201). Thank you for helping us keep our music rooms in good condition.

SHED 1140 Dance Studio Policies

Dance Styles

• Due to the nature of the Harlequin flooring, ballroom and tap dance are not allowed in the dance studio.
  • These styles can be practiced in the SHED 2120 Munson Music Loft.
    • To prevent damage to the floor, students are responsible for checking screws and taps in footwear.

Footwear

• With the exception of hip-hop courses and rehearsals, shoes are not permitted in the dance studio
• In the case of hip-hop, outdoor, everyday shoes may not be worn in the studio –a second pair of clean shoes that are only worn in dance classes or rehearsals is required.
• Street shoes and belongings (backpacks, jackets, etc.) must be left outside the studio, either in the A140 Dance Lounge or placed on carpet runner outside of the the studio
  • Please make use of the Dance Lounge short-term storage lockers and changing rooms to safely and securely store belongings and change as needed before and after class.
• Use dust mop provided in space to quick clean dance floor after your rehearsal or class; dust and debris can collect even with clean/no footwear
   

General Rules

• No food or drink permitted in the space
• With the exception of approved service animals, no pets are allowed. They can damage the sensitive flooring!
• NEVER leave doors propped open for your safety, that of your peers, and university property/ equipment.
• Please immediately report any mechanical or technical issues to the School of Performing Arts via performingarts@rit.edu
• Performing Arts student clubs may reserve the School of Performing Arts-managed rooms free of charge.
  • However, if any damage, theft, or loss to/of facilities or equipment is discovered, the club may be charged a replacement and/or damage fee. The club may also be referred to the Office of Student Conduct and Conflict Resolution if necessary.
  • If there is a need to replace damaged, lost, stolen, or misplaced equipment or fixtures, fees will be assessed as appropriate. If there is a concern about the financial obligation, please contact Campus Life (clubs@rit.edu).

Scheduling & Room Access madspa@rit.edu

• Club reservations must be made through the EMS reservation template accessible via reserve.rit.edu (Request Performing Arts Space 23-24 Fall-StudOrg)
  • Approved clubs are allotted up to two, one-hour reservations per week. Once a club has used their reservation quota per week, additional requests will be considered on a case-by-case basis.
• Individual or small group (non-club) reservations must be made through the Performing Arts Rehearsal Space Spring 2024 reservation template in EMS
• Requests will only be reviewed after academic space needs are met for the semester, and no sooner than the end of the first week of classes.
• Requests must be submitted at least 4 business days in advance via RIT Events. Clubs should select the “Request Performing Arts Space 22-23 Spring -StudOrg” template.
• If you no longer need a reservation or need to reschedule, please cancel your existing reservation in EMS ASAP or contact Michael Dwyer (madspa@rit.edu; 585-475-5201).
• Reservations may be canceled without notice due to academic needs at least 48 hours in advance.
• Participant numbers may not exceed the capacity limits indicated in EMS. Clubs exceeding this number can make reservations for smaller subsets and the request will be considered.
• Up to two members from a club may receive card swipe access to the space upon confirmation of a reservation. The club members receiving card swipe access must be listed as the points-of-contact in the RIT Events system.

Colby Rehearsal Studio Rules & Etiquette

Hours and Access

• Rehearsing and use of this studio is at your own risk,
• Studios are open 24/7, excluding holidays and Institute breaks.
• Use of the studios is on a first come first served basis.
• Please do not monopolize either space; the studios are open for all to enjoy.
• Please limit sessions to 50 minutes or less, one session per day.
• Keep entrance door closed at all times. Do no prop doors open under any circumstances.

Equipment and Security

• Food and drink are prohibited, with the exception of water.
• Return provided equipment to its designated space after use.
• Ensure all technology is reset or powered down at the end of each session.
• Be polite and respectful of others.

Room Condition

• This facility is under 24 hour video surveillance.
• Report any issues with equipment using the QR code posted. Please also share your ideas for how we might improve the space!
• With the exception of installed technology, music stands, chairs, and dance bars, users must provide their own equipment.
• RIT is not responsible for the loss, theft, or damage of personal instruments or belongings in the studios.
• Remove all personal belongings and garbage at the end of your session.
• Personal instruments, equipment, or items may not be stored in studios. 
• Any personal belongings left in space will be delivered to Public Safety.

Questions regarding the Colby Rehearsal Studio should be directed to Katie Buckley kdbrla@rit.edu