Payroll

• Use the search bar to find Payroll Distribution Report Details
• Run your report with the appropriate parameters
• If you do not have access to the report, or need expanded access, complete Request Workday Role, noting which organizations, etc. you need access to in the Description field. 

• Authorization: You must have specific security access granted through the RIT Service Center.
• Access the System: Log in to Oracle at https://mybiz.rit.edu.
• Navigate: Go to the Payroll Inquiry and Reports section.
• Submit Report: Use report name 'Payroll Distribution Report - XML'.
• Enter Parameters: Select a Payroll Type, Period, Employee, and/or Account Number as applicable.
• Submit: Submit the request after entering parameters and wait for it to complete.
• View Report: Once complete, view the output for detailed payroll data. 

The three RIT Benefit Rates which are applied to employees whose salaries are charged to RIT operating accounts and all projects except NTID operating and Federal grants and contracts.

The six NTID/Federal provisional rates, approved by the U.S. Department of Health and Human Services (DHHS), RIT’s cognizant federal agency, are in effect beginning 7/1/2025 for fiscal year 2026 and should be used for NTID operating and Federal grant and contract projects, until such time the proposed rates are approved.

The six NTID and Federal rates have been submitted to DHHS for approval for use during fiscal year 2026. The rates are based upon prior year’s actual benefit expenses, as well as anticipated rate increases for certain benefits, such as health insurance during the current fiscal year. Any difference between the calculated rate and the actual cost for the base period will be reflected in the new rate. For example, if actual expenses incurred in fiscal year 2026 are less than the estimated amount, the rate for the following fiscal year’s rate (2028) may be lower.

The following rates are proposed rates only and should not be used until they are approved by DHHS. Until then, the provisional rates shown above should be utilized. This page will be updated when approval is received for the following proposed rates.

• All benefits including tuition waivers for employees, dependents and retirees are included in the RIT and NTID Full Eligibility rates.
• Part-time employees are assessed the Full Eligibility rates.
• The RIT and NTID Partial Eligibility rates are applied to adjunct faculty salaries.
• The RIT and NTID Statutory rates are generally applied to faculty summer contracts, additional payments, special assignments and other payments that included only statutory benefits (e.g., Social Security, Medicare, etc.).
• The Federal rates apply to employees (both RIT and NTID) whose salaries are charged to grants and contracts sponsored by the Federal government. The Full Eligibility rate does not include dependent tuition waivers, since they are an unallowable expense (2 CFR §400.431).
• The RIT rates are applied to employees whose salaries are charged to state and private grants and contracts.

• Each month, after all payrolls for the period have been posted to the general ledger, Accounting runs a process to calculate total benefit expenses (total wages paid to all employees, by department, in each salary pool X the appropriate fringe benefit rate). This amount is charged to each department's "benefits-pooled expenses" (object code 72050) and is reflected on the monthly department or project statement.
• When processing journal entries to move salary expenses from one department to another, do not move benefit expenses. When the benefit allocation runs during the month-end closing process, the benefit expense will recalculate based upon the total salary expenses for the period.
• Refer to information below to determine which salary types are included in each benefit rate pool.       

RIT (0% rate), NTID (0% rate), Federal Grants (0% rate)

• Contract Period: July 1 to June 30
• Pay Frequency: Semimonthly on the 15th and last business day of each month
• Pay Dates: July 15 to June 30 (24 pay periods)
• Academic (Active) Period: Mid-August to Mid-May (18 pay periods)
• Pre-Payment Period: July 1 to August 15 (3 pay periods prior to academic period)
• Post-Payment Period: May 16 to June 30 (3 pay periods after academic period)

Note: Effective with Workday, faculty pay stubs will reflect ‘Pre-Pay’, ‘Post-Pay’, and ‘Earned Pay’ activity.

Faculty members who begin employment after the prepay period receive their first payment at the end of August, or the next applicable pay period. Payment will include a ‘first-year differential’ that continues through June 30. This adjustment ensures compliance with the annual salary agreement outlined in the contract.

Faculty receive ‘advance payments’ for July 1–August 15 (three pay periods), which are paid before the academic year begins. After the academic year ends, ‘post payments’ are issued for May 16–June 30 (three pay periods), reflecting compensation for work already completed. By June 30, all pre and post payments have been fully earned, ensuring the University’s financial records are accurate at the end of the fiscal year.

Example: Annual Salary of $72,000

• Pre-payment period (July 1–August 15):
  • 3 pay periods, $3,000 each ($9,000 total)
  • Charged to a dean-level ‘prepaid account’ until earned
• Academic period (August 16–May 15):
  • 18 pay periods, $3,000 each ($54,000 total)
  • Charged to the employee’s standard costing account
  • Additionally, each pay period includes $500 for pre-pay, and $500 for post-pay, gradually charging the expenses to the employee’s standard costing account ($9,000 each over 18 pay periods)
• Post-payment period (May 16–June 30):
  • 3 pay periods, $3,000 each ($9,000 total)
  • Charged to a dean-level ‘post-contract liability’ account

In summary, pre-pay and post-pay amounts are paid outside the main academic period and gradually recognized as earned throughout the year. By June 30, all payments and expenses are balanced, ensuring accurate financial reporting.

Timely updates on employment status are crucial to avoid overpayment or pay discrepancies. Late notification of termination or change of status can result in receiving pre-pay for periods prior to the academic year, which are not yet earned and may lead to overpayment. Examples include leaving the institution, transitioning from faculty to adjunct, or beginning a leave that affects pay status.

RIT student employees are a vital part of the campus community and we are committed to supporting the student employment experience!

Student Employment Guides and Job Aids provide essential information to help students and managers get started, stay informed, and get help when assistance is needed. 

Punching In and Out:

The campus timeclock closest to the student work location should be used to clock in and out, to ensure accurate payment for all time worked. Remember to clock in and out each time your work begins or ends. 

Manager Support:

Managers and timekeeping administrators help ensure that timecards are accurate and timely. Ask who will be approving your timecard, and work with them directly when corrections are needed. Department managers and timekeeping approvers are often the best contacts for payroll & timekeeping questions. Be sure to check in with them frequently!

Student C Shift Hours:

Hours worked between midnight and 8am are paid at a higher rate. Students will automatically receive a pay differential of 75 cents per hour ($1.13 per hour when overtime applies).

Timekeeping Help:

The RIT Service Center offers personalized support and a wide range of timekeeping related knowledge articles.

Student employees are paid on a biweekly basis every other Friday according to RIT Payroll Schedules. The biweekly pay period begins on a Friday and ends two weeks later on a Thursday.

A: The Work Number is a company that provides employment and income verification for current and former RIT employees. The Work Number can provide verification of employment with or without income. By using this process, obtaining verification of employment and income information is a much quicker and simpler process.

A: When logging into The Work Number website, look for the RIT Tiger logo.

A: Contact the Client Service Center at The Work Number 1-800-996-7566. Customer Service Representatives are available Monday - Friday, 7am to 7pm CST.

A: A verifying company is typically a lender, bank, mortgage company, housing complex or employer requesting information on the employee about their job or salary information.

A: Yes. All employment and income verifications are now being completed by The Work Number.

A: A salary key is a special authorization code that the employee generates in order to authorize the release of income information. A salary key is not required for non-income verifications.

A: No. Employees will not be charged for using The Work Number verification process. The charge for this service is covered by the verifying agency.

A: Yes. You will maintain the ability to have a verifying agency access your employment and income records through The Work Number. You will also be able to create a salary key even after you leave employment with RIT.

• Log into Workday
• Along the left hand toolbar, move your mouse over the Personal icon, and select Benefits and Pay
• Underneath Suggested Links, is the link for the ADP website, which by selecting will take you directly to their site.
• Select Tax Statements
• Choose the Tax Year from the drop-down
• Click View Statement to download or print the document
• Sign out by clicking your initials in the top-right corner

• Go to https://my.adp.com
• If you have previously registered, sign in with your ADP User ID and Password
• If have not previously registered, click Get Started
• Click I Have a Registration Code and enter RITEDU-W2
• Provide your personal info when prompted:
  • First name - enter your first name as it appeared on your paycheck
  • Last name - enter your last name as it appeared on your paycheck
  • Last 4 digits of SSN, EIN, or ITIN - enter the last 4 digits of your social security number
  • Birth month, day, and year - enter your birth date in the corresponding fields
• Verify Your Identity (using your mobile phone number is recommended)
• Enter your information on the Help Us Protect Your Account screen
  • IMPORTANT: If you no longer have an RIT email account, change your email address to your current one
• On the One More Step screen, make note of your User ID
• Create and confirm your password
• Click Create Account
• On the Sign in to ADP screen, enter your User ID and Password to log in to the site
• Click Tax Statements
• Select the Tax Year then click View Statement to download or print the form
• Sign out of the site when finished by clicking on your initials in the top-right corner of the screen

• Request a Copy of Paystub*

      *Note: Accessible to former employees with a Gmail or Microsoft account.