Faculty and Staff Resources

Several of these resources are specific to the College of Liberal Arts, while others are resources that are available to the entire university. 

• Advising Brochure (pdf file) 
• Advisors Memorandum (in Google folder)
• Advisor’s Toolkit 
• Reporting an Incident (Red Folder)
• Resources for COLA Students
• Registrar Forms
• Registrar Page for Faculty & Staff
• SIS Training
• University Advising

2025-26 Year-at-a-Glance Calendar: From orientation through to commencement, this printable College of Liberal Arts calendar provides a year-at-a-glance view of activities, events, annual celebrations and more for the College of Liberal Arts. 

Download the 2025-26 College of Liberal Arts Calendar (pdf)

Subscribe to the COLA Events Outlook calendar so that important events and activities can show up on your own Outlook calendar. 

In Outlook, open "Calendar." Choose ‘From Address Book’ and type in "Liberal Arts." The email associated with that is libarts@rit.edu.

For Immediate Threats to Safety, Contact RIT Public Safety

If you feel threatened or fear for your safety, contact RIT Public Safety immediately:

Phone: 585-475-3333
Text: 585-205-8333
Confidential Tip Line

RIT Emergency Information and Management

Detailed information about how RIT responds to and manages crises such as external disasters, weather related closings, emergency plans and actions, and more can be found at the RIT Emergency Information website. 

RIT Emergency Information
RIT Environmental Health and Safety

Automatic External Defibrillators (AED) on Campus

Liberal Arts Hall, near room 2910
Eastman Hall, near room 1911
AED locations (campus map)

Get step-by-step instructions as well as an overview of all the ways you can amplify the news of your event. 

Read the College of Liberal Arts Guide to Planning and Promoting Your Department Event 

College of Liberal Arts department chairs and program directors have log in access to the 07 Events Folder in the shared drive folder with information on promotion, catering, and more. 

Log in to 07 Events Folder in the shared drive

If your event or activity involves minors (a person under the age of 18), then you must register it with the RIT Youth Protection Portal in compliance with RIT's Protection of Minors Policy, which ensures that program staff complete required screening and understand their responsibilities for youth protection. Screenings can take up to three weeks to complete. 

RIT Youth Protection Portal

More information for program organizers

• In Outlook, open "Calendar."
• Choose ‘From Address Book’ and type in "Liberal Arts."
• The email associated with that is libarts@rit.edu.

Find out how to amplify your message and shine a spotlight on the amazing impact of the RIT College of Liberal Arts with marketing, outreach, communication, and connections with this comprehensive guide: 

Guidance for COLA Departments on Marketing, Media and Public Relations, and Outreach

Promoting your achievements and those of your students helps to build awareness of the distinct qualities of your program/discipline and the value it adds to advancing knowledge and innovation. Here are some tips and tools you can pursue: 

• Take advantage of Featured Work, Featured Profiles, and News content blocks on your program web pages to tell and show stories about the dynamic and innovative educational experience you offer. Contact COLA's Director of Marketing and Communications Kim Walters to discuss your ideas for news or featured work content. 
  
  For featured profiles, these profile intake documents can help:
  • Student self-reported spotlight template 
  • Alumni self-reported spotlight template 
  • Faculty researcher spotlight template 
    
    To use these, copy and paste the content from the template into a new, editable Google doc for the profile you are pursuing and name the new file to include the name of the person or project it focuses on. After the profile doc has been completed, share the new doc with Kim Walters and collaborate with her to have the content published on your program or department web page(s). 
     
• Review the narrative content of your program and department web pages regularly to be sure it is the most up to date and compelling presentation of what your program offers. If updates are needed, collaborate with Kim Walters.  
  
  Additionally, every spring, COLA's Associate Dean for Academic Affairs Lauren Hall collects academic and curriculum updates that must to be published for the next academic cycle. Program directors and department chairs should follow the process and timeline Dean Hall has communicated. 
   
• Add content to your RIT directory profile. Review how here > 
   
• Submit a Newsmaker. Newsmakers are a quick and easy way to acknowledge the professional and academic accomplishments of RIT students, faculty, and staff, such as publishing an article in a scholarly journal, presenting research at a conference, serving on a panel discussion, earning a scholarship, or winning an award.
  
  Newsmakers appear in News and Events as well as the "In the News" section on faculty/staff directory profile pages. 
   
• Submit to Faculty Scholarship. Read more >
   
• Publish your work at RIT Digital Institutional Repository and encourage your students to do so, too. For example, works by students who received the 2023 College of Liberal Arts Undergraduate Writing Awards are published here. 
   

Questions, feedback, or ideas? Contact Kim Walters at kxwgla@rit.edu.

Whether it's over dinner with friends or during an open house event, being able to clearly and compellingly articulate what distinguishes the College of Liberal Arts is key. Within this guide, you'll find our brief elevator pitch as well as more in-depth supporting points.

Like the RIT institutional elevator pitch, our statement intends to encapsulate the value we offer to students, to our university, and to our world.

Download the College of Liberal Arts messaging guide (2025-26) 

Read RIT's College of Liberal Arts messaging guide > 

RIT Newsmakers Form for sharing news about your, your students’, and our alumni accomplishments so it can be published on rit.edu and in the RIT News and Events newsletter that is sent campus-wide weekly. 

Go to RIT Newsmakers Form

• For access to templates for COLA branded posters, flyers, social media graphics, event programs, and more, contact Kim Walters, CLA marketing and communications director.
   
• Electronic letterhead for each department can be found in the shared drive. 

Review the College of Liberal Arts faculty checklist for beginning a new academic year > 

• Faculty Orientation Materials

Read instructions in this pdf document

Directory photos are taken by the university Marketing and Communications Photography team on an ongoing basis. They maintain a portrait sitting schedule and periodically email RIT employees to invite them to sign up for their portraits. Appointment slots fill up quickly and new slots are added and announced by email as needed. 

Go to the Portrait Scheduling Site

A university-wide site, rit.edu/myrit has links to important resources and operational functions such as: 

• start.rit.edu (for modifying your information, email, and contact info)
• myinfo (paycheck, benefits, time off requests)
• myCourses 
• Kronos
• SIS Student 
• Plus, links to commonly sought information and forms regarding HR, IT, and more. 

Go to rit.edu/MyRIT

• Dean’s Office and Office of Student Services organizational chart and listing of key roles and responsibilities for each team member. Go to Google doc
   
• RIT Organizational Charts (RIT login required)

• Contact The Hub to learn more about the types of promotional items that are available, their costs, and how long they take to produce.
   
• Additional RIT-approved vendors are listed on the RIT Brand Portal. Consult with your selected vendor to determine purchasing processes, required lead times for production, and production specifications.
   
• If you’d like to use a vendor that is not on the approved list list, direct your vendor to Jessica Hishman in Procurement for information on how to apply for a license. Vendors MUST be approved prior to doing work for the University.

• Designs for imprinted items must adhere to RIT branding guidelines and are subject to the review and approval of University Marketing and Communications prior to production.
   
• The process of creating a design and obtaining approval to produce can take up to two to four weeks depending on the complexity of the project and the workload volume of the team members. Careful planning well in advance will help to ensure your promotional item is ready in time for your event. 
   
• Items that do not adhere to RIT brand standards may be flagged for discontinued use and disposal. 
   
• If you have questions regarding branding, please contact Kim Walters, marketing and communications director for the College of Liberal Arts. 

If promotional items (e.g. swag) need to be produced for an event or for your department, determine your:

• budget source
• budget line number
• quantity needed
• deadline by which item(s) need to be produced
• any expenses related to how you will distribute the promotional item (e.g. postage, shipping, etc.) 

If you have questions regarding producing and paying for promotional items, contact your immediate supervisor.