Onboarding at RITFOR NEW EMPLOYEES
—Jo Ellen Pinkham, Associate Vice President and Chief Human Resources Officer
At RIT our bright, talented employees help shape the future of the university and improve the world through creativity and innovation. I am delighted to welcome you to the Tiger family.
Welcome to RIT!
Welcome to RIT and congratulations on your new position! We are excited to have you as a part of the team and our campus community. The onboarding resources and plan below serve as a starting point for your career at RIT. The information listed is not all inclusive of what is available to the RIT community; however, these resources will establish a footing for you as you start your position. Use this information to guide questions and conversations with your manager in your first year and beyond. For any questions, please contact firstname.lastname@example.org. Once again, welcome and we are excited for you to begin your journey at RIT!
New faculty can visit the New Faculty Orientation onboarding checklists specific to your role.
- Confirm the date, time, and location of your arrival with your manager. They will give you insight on where to park on campus and how to get to your area/office.
Complete the I9 Process. You will be sent an email from Equifax Compliance Center with instructions for how to login and complete your I9 Part 1 and required employment forms. Section 1 must be completed by the new employee before their first day of work.
If you are working remotely outside of the Rochester area, you will be send instructions for completing Part 2 of the I9 remotely.
If you are local to the Rochester campus, you will complete Part 1 online and will complete Part 2 on campus. Section two can be completed by scheduling an appointment with Human Resources by visiting appointments.rit.edu and selecting Human Resources. This appointment can be done in advance of your start date but must completed within your first three days of employment.
- Meet with your manager to discuss your job duties and responsibilities, departmental initiatives, expectations, schedules, and more. These conversations should be ongoing throughout your onboarding at RIT.
- Your department will request your access to the RIT network (computer, email, phone, WiFi, voicemail, videophone). Technical support can be found at the RIT Service Portal.
- Confirm your University Identification Number (UID) from your hiring manager. This is a number that you will need throughout your time at RIT. You must have a UID before you can get your RIT ID card.
- Option 1: With your RIT Computer Account, log in to RIT ID photo to upload a photo for your ID card. The RIT Service Center (RSC) will notify you when your ID card is ready for pick up at the RIT ID Card Office, (Eastman Hall, 1st Floor, Room 1202).
- Option 2: Bring your UID number to Eastman Hall, 1st Floor, Room 1202 to have your photo taken and pick up your ID card.
- Purchase a parking permit through myParking. For more information on parking options and lots, please visit Parking and Transportation.
- Become familiar with campus. Consider taking a walking tour with Admissions or tour campus virtually.
- RIT celebrates and embraces diversity in our students, faculty, and staff. In addition to being an equal opportunity employer, RIT frequently hosts events and development opportunities that faculty and staff are encouraged to attend and engage in to enrich the campus experience for everyone.
- Sign up for direct deposit in Oracle at myinfo.rit.edu, in Employee Self-Service and Approvals. Review the Payroll website for information on timekeeping, time clock locations, and more.
- Sign up to automatically add Tiger Bucks to your account through payroll deduction. Tiger Bucks can be used at all on campus dining facilities, vending machines, some off-campus locations, and more with the swipe of your RIT ID! Check out Tiger Spend to add Tiger Bucks, view current balances, view account history and to save 10% on your on-campus dining purchases.
- Download the RIT Mobile app if you have a smartphone. There is great information regarding dining, shuttles, on campus events, a campus map with directional wayfinding, and so much more. It is a one-stop-shop for information.
- Tour your department and meet with others in your department. Your colleagues have a wealth of knowledge and they can share what they have learned along the way. They are excited to have you join their team and can provide insight as you start your career at RIT.
- Complete New Employee Orientation. A member from the Talent Development team in Human Resources will send you a welcome email and assign the following courses to you:
- New Employee Orientation: Welcome to RIT (web-based in Talent Roadmap)
- Getting Comfortable with Diversity (web-based in Talent Roadmap)
- Early Intervention (web-based in Talent Roadmap)
- Complete your Benefits Enrollment within the first 31 days of employment. Benefits will go into effect on the first of the month following your start date. Regular full and part time employees can enroll using the Change Benefits service request at RIT Service Center. Adjunct employees can enroll using the enrollment form for adjuncts.
- Complete your online Compliance and Ethics trainings. You will be notified via Outlook when the trainings have been assigned to your plan in Talent Roadmap. All employees must complete the following trainings and, based on roles and responsibilities, others may be assigned.
- Cybersecurity Fundamentals - annual requirement (complete within 60 days of hire)
- Discrimination and Harassment (Including Title IX) – annual requirement (complete within 60 days of hire)
- Conflict of Interest and Commitment - one-time requirement (complete within 30 days of hire)
- In addition to the Conflict of Interest and Commitment training, you will be notified via Outlook to complete your Conflict of Interest disclosure is also due within 30 days of hire. This process is revisited annually for any changes.
- Review RIT’s mission and Core Values.
- Review the University Level Policies and the Human Resource Policies and Procedures.
- Familiarize yourself with your Human Resources Business Partner. They partner with all of the colleges and divisions within the university; they manage a wide range of activities related to employee relations and they you are here to support you.
- Continue to meet with your manager on a weekly or bi-weekly basis as you continue to learn about your position, department, college/division, and RIT as a whole. Use this time to ask questions and gain clarification for your work, your findings on and about campus, and the systems you use in your position.
- Your manager will introduce the performance appraisal process used in your department. This process is designed to help you achieve your highest potential in your position. Set performance and development goals together and measure progress on them throughout the course of the year in your meetings with each other.
- Explore development opportunities offered through the Talent Development and various departments on campus. These courses, activities, lectures, and more will enrich your experience at RIT and enhance skills needed in your position. There are also over 8,000 LinkedIn Learning web-based courses in Talent Roadmap available on demand.
- Review RIT’s current strategic plan, “Greatness Through Difference.”
- Understand the Shared Governance Model on campus and consider attending your governance group’s meeting as well as University Council. These meetings are open to anyone that would like to attend and they discuss issues on concern, new initiatives, and review policy additions or changes.
- Look for cross-functional opportunities to get involved such as committees, projects, task forces, and initiatives on campus. This is a great way to meet new people and learn more about our campus culture and community. It may lead to a new connection and relationship that can assist you in your current role while helping RIT further its mission.
- Complete your self-appraisal reviewing and evaluating the goals that you set with your manager. Your manager will also provide feedback on your goals as well as your overall job responsibilities. This is a great time to reflect back and plan for the future. Consider using the Individual Development Plan for improving skills for your current position and preparing for future positions in your career.
- If you haven’t done so already, consider taking an American Sign Language class offered by NTID to faculty and staff.
- Consider taking an RIT class or pursue a new degree or one that will build skills and competencies for your position. RIT has an amazing educational benefit for employees which includes free undergraduate and graduate tuition effective from your date of hire.
If you are relocating to Rochester, RIT has compiled some helpful information about Rochester including popular destinations, local sports teams, and more. We have also provided some resources that help paint a picture of our beloved city!
If eligible, work with hiring department on moving and relocation expenses reimbursement. Information can be found in RIT Travel Policies & Procedures Manual, section E6.
If you are in need of purchasing real estate, here are some helpful resources for you!
There are also many great apartments available in the Greater Rochester Area:
Please note: Rochester Institute of Technology does not employ, recommend, endorse or screen any of the resources listed for finding living arrangements. Rochester Institute of Technology makes no representations or warranties about the quality of the providers or other third parties or about your interactions or dealings with any such parties.You are solely responsible for the selection of your living arrangements, including the quality and the cost of the arrangements, and for conducting any desired criminal records checks or other screening on any potential providers, roommates, etc. and use of these resources is at your sole risk.