Careers

• Work with the school and program directors; attend weekly meetings and initiate correspondence.
• Maintain confidential records
• Manage the SOFA Administrative Office: hire, train and supervise eight student office assistants; answer questions about the school.  Assist with Open Houses and other recruiting and promotional events on campus; maintain the main school office: equipment, supply cabinet; and submit facility requests for any needed cleaning, painting, phone and facilities’ needs for all SOFA faculty and the main office.
• Take, review, edit, and distribute meeting minutes of SOFA faculty meetings, Town Hall Meetings and retreats
• Clerical: Schedule meetings and visits; file; communications; maintain file of SOFA course outlines and syllabi, as well as Schedule of Courses.
• Maintain Honors Show Archive
• Provide assistance as requests are received from CAD Student Services, CAD Marketing and Communications, CAD Dean’s Office, RIT Admissions, other RIT departments, and alumni.
• Arrange for families to meet with a program director/faculty member and tour facilities. Provide referrals for hotels, Admissions, Residential Life, other degree programs at RIT; send visit questionnaire.
• Event Management:  reserve rooms and arrange for Catering and room setup
• Arrange travel for SOFA school director and assist with travel policies and procedures.
• Compile orientation folders for incoming MFA students.

• Monthly reconciliation of all SOFA accounts
• Class Trips:  assist faculty with advance purchases, air and lodging arrangements, communication to students, and process travel expense reports.
• Faculty travel to National Portfolio Day events and process Travel Expense Reports. Record faculty travel and track professional development funding balances.
• FVASA (Film Video Animation Student Association): purchase supplies; assist with communication; reconcile committee expenses; and record student hours worked
• Submit business expense reimbursements, faculty payment requests, and guest speakers’ honorariums
• Order supplies through approved RIT vendors
• Make deposits at the Office of Student Financial Services
• Final faculty search candidates: generate reimbursements after campus visits, process hotel payments, and reconcile expenses

• Respond to prospective and current student needs and questions via email, phone, or in-person.
• 2nd-Year Review: Analyze data on all 2nd-year SOFA students—schedule advising meetings as needed
• Assist academic advisors with Freshmen Enrollment

• Issue adjunct faculty contracts and hire paperwork.  Onboard all new faculty.
• Faculty and staff searches: schedule phone and final interviews, and search committee meetings. Arrange travel, and create and distribute finalists’ itineraries and evaluation questionnaires.
• Hire SOFA undergraduate and graduate student employees. Provide online time-keeping support, additional training, and sign-off back up.

We are seeking an individual to live our values, embrace diverse perspectives, and nurture the RIT community to remain a great place to work for all; who has the ability and interest in leading and contributing to a community committed to student-centeredness; integrity and ethics; respect; innovation and flexibility; and teamwork and collaboration. Select to view links to RIT’s core values, honor code, and statement of diversity.

Hourly Rate Range:  $16.00 - $25.00

Learn more and apply

• Manage calendars and schedule meetings for school director and school leadership
• Manage documents, files, and general correspondence for the school
• Create, assemble, and disseminate materials in support of meetings, events and presentations; maintain records and minutes of meetings

• Facilitate on-boarding for new faculty, including accounts, systems access, and office preparation
• Generate and process adjunct and add pay/overload faculty contracts and paperwork
• Schedule and arrange school-level meetings and maintain and distribute meeting materials and minutes
• Provide administrative assistance/support to faculty search committees or other school committees
• Maintain and handle confidential school records, including faculty and adjunct personnel materials and records
• Financial activities, including monthly budget reconciliation of SPAS accounts, day-to-day financial support including procurement, order supplies, journal entry and reconciliation, and vendor maintenance in collaboration with CAD Finance
• Make travel arrangements for school director, visitors, and guests; assist faculty with arrangements and travel reimbursement/reporting
• Liaison with admissions and program faculty/facilities for prospective student visits and tours
• Administrative support for academic programs, including being the main point of contact and provide customer service for general school inquiries and visitors
• Utilize RIT systems (Oracle, OnBase, MyCourses, SIS) to provide administrative and student support
• Event planning and coordination, including catering, room setup, and day of support
• Assist with requests and process materials from Student Services, Marketing and Communications, Dean’s Office, and Admissions

• Interview, hire, schedule, train, and bi-weekly timecard maintenance and approval
• Issue paperwork for undergraduate and graduate student employees and faculty classroom assistants
• Oversee tour training and scheduling for Open Houses and prospective students/families

We are seeking an individual to live our values, embrace diverse perspectives, and nurture the RIT community to remain a great place to work for all; who has the ability and interest in leading and contributing to a community committed to student-centeredness; integrity and ethics; respect; innovation and flexibility; and teamwork and collaboration. Select to view links to RIT’s core values, honor code, and statement of diversity.

Hourly Rate Range:  $16.00 - $25.00

Learn more and apply