Your Dean, Director or Department Head will determine what level of access you need to the Oracle HR employee data in your College/Division to effectively do your job. The access will be granted by assigning the appropriate Oracle Responsibility (role). Manager Self-Service responsibilities are typically used by department or college administrative positions who oversee data outside their own direct report structure. RIT Supervisor Self-Serve responsibility provides access to employment data for a supervisor's direct reports.
Both Manager Self-Service and Supervisor Self-Service also allow for limited transaction processing on employee records. Available functionality is shown the chart below along with the method of gaining access.
If you are working remotely due to the COVID-19 emergency and do not have access to a printer, Human Resources is accepting electronic signatures and email submission for forms at firstname.lastname@example.org. Instructions for secure electronic signatures can be found here (using Adobe Acrobat DC). If you need additional assistance with using this function, please contact ITS.
Run reports related to staff employment, salary and contact data
Change employee's supervisor (via Standard Manager or Supervisor Self-Service)
View employee work and salary history
RIT Supervisor Self Serve
This responsibility is automatically assigned to all individuals who have direct reports in the Oracle HR system. It includes access to information on direct reports only. Access to open positions is NOT available through this responsibility. Open positions are only available through Manager Self-Service.
Request Access to Manager Self-Service
Paper form required.
MSS Confidentiality Agreement
Must be completed once when access to Oracle is granted.
The charts will show the reporting structure within the Oracle system.
Process an adjunct payment
Process an online special assignment entry
Process a Summer Salary Pay entry
Self-Request access to RIT Responsibilities
Access request for certain RIT responsibilities
What if the individual I'm expecting to see within my organization is not visible?
Check the RIT Organization Chart to verify the employee or supervisor information. If it is incorrect, use the "change supervisor" function to make corrections. If the person is a new employee and not your direct report, you may have to add them using the search function.
Why is the new supervisor notified when there is a change to an employee's supervisor?
It is both a control and a courtesy. Since the supervisor information in Oracle is used for a variety of purposes, notifying the new supervisor helps to monitor the validity of the changes.
I sent an EAF to HR to request an employee change and I don't see it reflected in the Manager Self Service information.
If it is change that is going to take place at a future date, you may not see it reflected on the employee's record until the effective date of the change. This is called "Date Tracking" in Oracle. There are also changes that may be made to coincide with a payroll date or the day after a pay date, so they may be dated in the future (and can not be viewed until the "future date".
If you need to make any changes to your self-service responsiblities, organization, or have questions not answered here please call the Human Resources office at (585)-475-2424 or email email@example.com. For technical questions about logging in to Oracle, please contact ITS.