SUMMARY:

Reporting to the Executive Director of Human Resources (HR), the HR Specialist will focus on a variety of HR functions, primarily on employment and compensation. The HR Specialist supports the employment process for assigned vacancies; and guides and supports the Search Committee Chair through the process. The HR Specialist will work closely with the Office of Equal Opportunity Programs to provide training to Search Committee members. The HR Specialist will also counsel employees and potential applicants regarding employment, promotion and transfer opportunities.

The HR Specialist will also support the compensation function by ensuring that job descriptions appropriately reflect University and department needs and include minimum and preferred qualifications; and works with the HR team to analyze, evaluate, and classify job descriptions to ensure internal and external equity. Lastly, the HR Specialist serves as a member of the HR Core Team.

PRINCIPAL ACCOUNTABILITIES:

Supports the employment process for assigned vacancies in accordance with University policy and the Affirmative Action Plan; screens applications and refers candidates appearing to meet qualifications and departmental needs; assists and advises department on the hiring process; conducts criminal background checks, when needed; advises departments on selection decisions on an as needed basis; maintains records of review and selection decisions; assures that positions are filled in a timely and efficient manner; and informs other candidates of final results.

Counsels employees and applicants regarding job opportunities and employment procedures; and advises supervisors and employees on employment procedures and policies for promotion, transfer, and reclassification.

Supports the immigration process if the selected candidate requires U.S. work authorization; and ensures the records are filed appropriately.

In collaboration with the Office of Equal Opportunity Programs, provide training to search committee members on the employment process.

Ensures that employment records, including resume and job descriptions, are filed in the electronic database.

Provides outstanding customer service to supervisors, employees, candidates, and prospective candidates; responds to inquiries in a timely manner; and monitors the department email account during the assigned weeks.

Works with supervisors to ensure that job descriptions appropriately reflect University and department needs; ensures that the required and preferred qualifications are fair and appropriate to allow a diverse pool of candidates to qualify; and analyzes, evaluates, and classifies job descriptions to ensure internal and external equity.

Serves as a member of the HR Core Team; and provides ideas and feedback on how Human Resources can improve the employee experience.

Proactively searches for ways to continuously improve the employment process and aims to maximize the experience for both candidates and search committee members.

On an as-needed basis, serves as a back-up to other members of the HR core team.

Assists the Executive Director in developing guidelines for supervisors and employees; and serves as a trainer in a variety of workshops.

Establishes and maintains a positive and supportive working relationship with co-workers and supervisor.

Shows a genuine commitment to diversity, equity and inclusion in the workplace; and participates in activities and workshops to foster continuous learning.

Serves as a mandatory Title IX reporter; and takes annual Title IX training as part of the compliance effort.

Performs other related duties, as assigned.

SPECIFICATIONS:

Required Minimum Qualifications (When the candidate’s resume meets these qualifications, it will be screened in.)

Bachelor’s degree.
A minimum two years of professional experience in Human Resources (including operations) counseling, and/or related fields
Fluency in American Sign Language.

Preferred Qualifications (While not required, it is an advantage for what the position needs.)

Bachelor's degree or Master's degree in Human Resources.

Knowledge, Skills and Abilities (Qualities that will help the incumbent be more successful in the position.)

Demonstrated inclusive beliefs and values.
Demonstrated planning and organization skills.
Excellent writing, signing, communication, and interpersonal skills.
Demonstrated ability to work with and across University departments, outside constituents and groups.
Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.

COMPENSATION:
Level: 7
Salary: Commensurate with experience and qualifications
FLSA: Exempt