Terms and Conditions of Awards

Undergraduate Terms and Conditions of Awards

  1. Rochester Institute of Technology participates in Federal, State and Institutional financial aid programs. Our financial aid professionals comply with the Code of Conduct policy to ensure high ethical standards and to prohibit conflicts of interest in situations involving student financial aid.
     
  2. As a financial aid recipient, you have certain rights and responsibilities. Some pertain to our pledge to you such as your right to privacy, others are your responsibility.
     
  3. To be considered for federal and campus-based financial aid programs, students must file the Free Application for Federal Student Aid (FAFSA) form each academic year. You can file as early as October 1st of the preceding year that you intend to enroll in classes. The priority deadline for filing the FAFSA each year is April 1, however, we recommend applying early to maximize your aid eligibility as campus-based funds are limited. You do NOT need to file a FAFSA for merit-based awards to be renewed from year to year.
     
  4. Residents of New York State who wish to apply for NYS financial aid must complete a FAFSA, a NYS TAP Grant application, and any award specific supplemental documents that are required by the Higher Education Services Corporation (HESC). Students seeking awards through academic departments or through other organizations that fund awards through the University must contact the source to determine application requirements and deadlines.
     
  5. Summer term begins the financial aid year (unlike the academic year which ends with summer). Financial aid is available for students enrolled during the summer term, just like fall and spring terms. For example, students who wish to receive financial aid for the summer 2021 term must complete a 2021-22 FAFSA. In addition, students must be enrolled for a minimum of 6 credit hours (half time) to qualify for federal student loan funding.
     
  6. Financial aid recipients must be admitted and pursuing courses leading to a degree. Students must be enrolled at least half-time (6 credit hours) to be considered for the following federal programs:

    • Federal Direct Stafford Loans
    • Alternative Loans (credit hour requirement may vary between lenders)
    • Certain state and institutional funds (some require full-time status or 12 credit hours.

      NOTE if your attendance falls below half-time you may lose eligibility for loans. You will go into repayment and begin using your grace period for your Federal Direct Stafford Loans.
       
  7. Financial aid recipients must meet Satisfactory Academic Progress (SAP) standards. It measures your semester GPA, cumulative GPA, and progress toward your degree. If you don’t meet all the requirements, you become ineligible to receive federal aid programs like Pell Grant, SEOG, Direct Loans, Parent PLUS Loans, and Work-Study. If you lose eligibility for Federal Work-Study, you can still work under the RIT Campus Employment Program.

    If you have no interest in federal financial aid programs, then these requirements don’t apply to you.
     
  8. Financial aid awards are processed based on full-time attendance (12 or more credits per semester) unless you have previously informed our office of your enrollment plans. Certain changes can affect your financial aid award and potentially create a balance due on your student account. These changes include, but are not limited to changes in enrollment status, such as:

    • Adding/dropping classes after the add/drop period of a term
    • Adding/droppingacoop
    • Graduation or completion of degree requirements
    • Leave of absence
    • Withdrawing from a class or all classes

      Please complete the Change of Enrollment online form in eServices. These changes may result in reevaluation of financial aid and the student may then become responsible for the balance of his/her bill.
       
  9. Merit based awards (if offered through the admissions process) are renewed for up to 8 semesters as long as the student is enrolled as a full-time student making academic progress toward their degree and meets all other eligibility requirements. Merit awards are not available to students while enrolled in co-op.
     
  10. If a student withdraws or stops attending all of their courses in a semester and received federal financial aid as part of their award, the student may not be eligible for the full amount of federal aid that the student was originally awarded. If the student receives more assistance than the student earned based on the student’s last date of academic-related activity, the excess funds must be returned to the appropriate federal program. Go to Leave of Absence and Withdrawals for the complete Financial Aid Refund Policy.
     
  11. Students are responsible to notify the Office of the Registrar for any change to the following:

    • Address
    • Leave of Absence (LOA) request
    • Withdrawal
       
  12. If the student is receiving outside sources of financial assistance, including grants or scholarships from external organizations, employer-based tuition support, and/or vocational rehabilitation, log on to eServices and select the Financial Aid and Scholarships tab and then Report Other Aid. Complete the online form. If changes to your financial aid awards are necessary due to the receipt of the funding, we will send you a revised award letter.
     
  13. The institution is required by federal and state regulations to review selected financial aid applications through a process called verification. If selected for verification, all required documents must be received by the Office of Financial Aid and Scholarships within 30 days of notification or your last date of attendance, whichever is earlier. Failure to do so may forfeit your eligibility to receive financial aid.
     
  14. The Office of Financial Aid reserves the right to request verification of any data submitted by students/spouses or parents. If the data is found to be incorrect, the data may require a correction to your FAFSA and your financial aid award may be revised. If the student is determined ineligible for financial aid, the student’s award can be withdrawn. The applicant will then be responsible for payment of all expenses incurred at RIT.
     
  15. Awards are based on information provided by the applicant and are subject to revisions and/or cancellation at any time if: federal or state regulations change; federal, state or institutional fund allocations change; estimated family contribution changes; the student receives a scholarship or outside award, the student receives VA educational benefits, or an error is made in the calculation of your eligibility or award, whether by the Servicer or the institution.
     
  16. Financial aid awards are for an academic year with equal disbursements for each semester. If after the financial aid is disbursed, the student account is paid in full and a credit balance exists, Student Financial Services (SFS) will issue the credit balance to the student or parent for PLUS loans. If financial aid does not cover your bill, you will be responsible for the difference by the payment due date. Contact SFS to make payment arrangements or enroll in a payment plan.
     
  17. First-time Federal Direct Stafford Loan borrowers must accept their loan(s) on eServices, complete Entrance Counseling and Federal Direct Stafford Master Promissory Note (MPN). Stafford loans will not be disbursed until the student has met these conditions. For more detailed information on the federal loan programs go to https://studentaid.gov/understand-aid/types/loans.
     
  18. Students who are awarded Federal Work-Study as part of their financial aid package have the opportunity to work on campus in a variety of jobs, or off campus in nonprofit agencies. Contact the Student Employment Office for next steps. RIT does not assign or place students into positions, regardless of their FWS status. Students are expected to find, apply, and interview for job openings on their own. Gain valuable job search and work experience before applying to co- op and career opportunities. Jobs openings are posted on Career Connect.
     
  19. A Federal Direct PLUS and/or Alternative (non-federal or private) loan cannot be credited to the student’s account until the borrower’s credit is approved and the loan is certified by the school. Visit our Scholarships and Other Aid page on our website for information and contact our office should you need any assistance before applying.
     
  20. The institution, state, and federal government are absolved of any and all responsibility for funding in the event that a grant and/or a loan or any other financial assistance is based upon fraudulent, inaccurate or misleading information.
     
  21. Students with federal or state drug convictions that occurred while receiving aid may be ineligible for financial aid.

Graduate Terms and Conditions of Awards

  1. Rochester Institute of Technology participates in Federal, State and Institutional financial aid programs. Our financial aid professionals comply with the Code of Conduct policy to ensure high ethical standards and to prohibit conflicts of interest in situations involving student financial aid.
     
  2. As a financial aid recipient, you have certain rights and responsibilities. Some pertain to our pledge to you such as your right to privacy, others are your responsibility.
     
  3. To be considered for federal and campus-based financial aid programs, students must file the Free Application for Federal Student Aid (FAFSA) form each academic year. You can file as early as October 1st of the preceding year that you intend to enroll in classes. The priority deadline for filing the FAFSA each year is April 1, however, we recommend applying early to maximize your aid eligibility as campus-based funds are limited. You do NOT need to file a FAFSA for merit-based awards to be renewed from year to year.
     
  4. Residents of New York State who wish to apply for NYS financial aid must complete a FAFSA, a NYS TAP Grant application, and any award specific supplemental documents that are required by the Higher Education Services Corporation (HESC). Students seeking awards through academic departments or through other organizations that fund awards through the University must contact the source to determine application requirements and deadlines.
     
  5. Summer term begins the financial aid year (unlike the academic year which ends with summer). Financial aid is available for students enrolled during the summer term, just like fall and spring terms. For example, students who wish to receive financial aid for the summer 2021 term must complete a 2021-22 FAFSA. In addition, students must be enrolled for a minimum of 6 credit hours (half time) to qualify for federal student loan funding.
     
  6. Graduate students must be enrolled at least half-time (6 credit hours) per semester to be considered for Federal Direct Stafford Loans or have been granted full-time equivalent status by the university.

    NOTE if your attendance falls below half-time you may lose eligibility for loans. You will go into repayment and begin using your grace period for your Federal Direct Stafford Loans.
     
  7. Financial aid recipients must meet Satisfactory Academic Progress (SAP) standards. It measures your cumulative GPA, progress toward your degree, and maximum timeframe. If you don’t meet all the requirements, you become ineligible to receive federal aid programs like Federal Direct Stafford Loans and Direct PLUS Loans for Graduate Students.

    If you have no interest in federal financial aid programs, then these requirements don’t apply to you. Contact your academic department to determine if there are any academic standards you must maintain for the continuation/renewal of any merit-based or tuition remission awards.
     
  8. Financial aid awards are processed based on full-time attendance (12 or more credits per semester) unless a student or their academic department provides the Office of Financial Aid and Scholarships with other instructions. Certain changes can affect your financial aid award and potentially create a balance due on your student account. These changes include, but are not limited to changes in enrollment status, such as:

    • Adding/dropping classes after the add/drop period of a term
    • Adding/dropping a coop
    • Graduation or completion of degree requirements
    • Leave of absence
    • Newly updated award instructions from an academic department
    • Withdrawing from a class or all classes

      Please complete the Change of Enrollment online form in eServices. These changes may result in reevaluation of financial aid and the student may then become responsible for the balance of his/ her bill.
       

  9. Scholarships and tuition remission are not available to students while enrolled in co-op.
     
  10. If a student withdraws or stops attending all of their courses in a semester and received federal financial aid as part of their award, the student may not be eligible for the full amount of federal aid that the student was originally awarded. If the student receives more assistance than the student earned based on the student’s last date of academic-related activity, the excess funds must be returned to the appropriate federal program. Go to Leave of Absence and Withdrawals for the complete Financial Aid Refund Policy.
     
  11. Students are responsible to notify the Office of the Registrar for any change to the following:

    • Address
    • Leave of Absence (LOA) request
    • Withdrawal
       
  12. If the student is receiving outside sources of financial assistance, including grants or scholarships from external organizations, employer-based tuition support, and/or vocational rehabilitation, log on to eServices and select the Financial Aid and Scholarships tab and then Report Other Aid. Complete the online form. If changes to your financial aid awards are necessary due to the receipt of the funding, we will send you a revised award letter.
     
  13. The institution is required by federal and state regulations to review selected financial aid applications through a process called verification. If selected for verification, all required documents must be received by the Office of Financial Aid and Scholarships within 30 days of notification or your last date of attendance, whichever is earlier. Failure to do so may forfeit your eligibility to receive financial aid.
     
  14. The Office of Financial Aid reserves the right to request verification of any data submitted by students/spouses or parents. If the data is found to be incorrect, the data may require a correction to your FAFSA and your financial aid award may be revised. If the student is determined ineligible for financial aid, the student’s award can be withdrawn. The applicant will then be responsible for payment of all expenses incurred at RIT.
     
  15. Awards are based on information provided by the applicant and are subject to revisions and/or cancellation at any time if: federal or state regulations change; federal, state or institutional fund allocations change; estimated family contribution changes; the student receives a scholarship or outside award, the student receives VA educational benefits, or an error is made in the calculation of your eligibility or award, whether by the Servicer or the institution.
     
  16. If after the financial aid is disbursed, the student account is paid in full and a credit balance exists, Student Financial Services (SFS) will issue the credit balance to the student. If financial aid does not cover your bill, you will be responsible for the difference by the payment due date. Contact SFS to make payment arrangements or enroll in a payment plan.
     
  17. First-time Federal Direct Stafford Loan borrowers must accept their loan(s) on eServices, complete Entrance Counseling and Federal Direct Stafford Master Promissory Note (MPN). Stafford loans will not be disbursed until the student has met these conditions. For more detailed information on the federal loan programs go to https://studentaid.gov/understand-aid/types/loans.
     
  18. A Federal Direct PLUS for Graduate Students and/or Alternative (non-federal or private) loan cannot be credited to the student’s account until the borrower’s credit is approved and the loan is certified by the school. Visit our Scholarships and Other Aid page on our website for information and contact our office should you need any assistance before applying.
     
  19. The institution, state, and federal government are absolved of any and all responsibility for funding in the event that a grant and/or a loan or any other financial assistance is based upon fraudulent, inaccurate or misleading information.
     
  20. Students with federal or state drug convictions that occurred while receiving aid may be ineligible for financial aid.
     
  21. Financial aid awards/tuition rates for specialized programs:


NTID Terms and Conditions of Awards

  1. Rochester Institute of Technology participates in Federal, State and Institutional financial aid programs. Our financial aid professionals comply with the Code of Conduct policy to ensure high ethical standards and to prohibit conflicts of interest in situations involving student financial aid.
     
  2. If your award letter includes an estimated amount of Vocational Rehabilitation (VR) you need to apply by contacting the office nearest your permanent residence for application information and forms. A state directory can be found at VR. Vocational rehabilitation (VR) is a federally funded state program that can assist people with disabilities find suitable occupations that may include funding for education. Each state will determine their eligibility for funding. If the actual amount of VR support you receive is different from what was estimated you are required to provide us with confirmation from your VR counselor.
     
  3. As a financial aid recipient, you have certain rights and responsibilities. Some pertain to our pledge to you such as your right to privacy, others are your responsibility.
     
  4. To be considered for federal and campus-based financial aid programs, students must file the Free Application for Federal Student Aid form each academic year. You can file as early as October 1st of the preceding year that you intend to enroll in classes. The priority deadline for filing the FAFSA each year is April 1, however, we recommend applying early to maximize your aid eligibility as campus-based funds are limited. You do NOT need to file a FAFSA for merit- based awards to be renewed from year to year.
     
  5. Residents of New York State who wish to apply for NYS financial aid must complete a FAFSA, a NYS TAP Grant application, and any award specific supplemental documents that are required by the Higher Education Services Corporation (HESC). Students seeking awards through academic departments or through other organizations that fund awards through the University must contact the source to determine application requirements and deadlines.
     
  6. Summer term begins the financial aid year (unlike the academic year which ends with summer). Financial aid is available for students enrolled during the summer term, just like fall and spring terms. For example, students who wish to receive financial aid for the summer 2021 term must complete a 2021-22 FAFSA. In addition, students must be enrolled for a minimum of 6 credit hours (half time) to qualify for federal student loan funding.
     
  7. Financial aid recipients must be admitted and pursuing courses leading to a degree. Students must be enrolled at least half-time (6 credit hours) to be considered for the following federal programs:

    • Federal Direct Stafford Loans
    • Alternative Loans (credit hour requirement may vary between lenders)
    • Certain state and institutional funds (some require full-time status or 12 credit hours)

      NOTE if your attendance falls below half-time you may lose eligibility for loans. You will go into repayment and begin using your grace period for your Federal Direct Stafford Loans.
       
  8. Financial aid recipients must meet Satisfactory Academic Progress (SAP) standards. It measures your semester GPA, cumulative GPA, and progress toward your degree. If you don’t meet all the requirements, you become ineligible to receive federal aid programs like Pell Grant, Direct Loans, Parent PLUS Loans, and Work-Study. If you lose eligibility for Federal Work- Study, you can still work under the RIT Campus Employment Program.
     
  9. If you have no interest in federal financial aid programs, then these requirements don’t apply to you.
     
  10. Financial aid awards are processed based on full-time attendance (12 or more credits per semester). Certain changes can affect your financial aid award and potentially create a balance due on your student account. These changes include, but are not limited to changes in enrollment status, such as:

    • Adding/dropping classes after the add/drop period of a term
    • Adding/dropping a coop
    • Graduation or completion of degree requirements
    • Leave of absence
    • Withdrawing from a class or all classes

      These changes may result in reevaluation of financial aid and the student may then become responsible for the balance of his/her bill.
       
  11. Merit based awards (if offered through the admissions process) are renewed for up to 8 semesters as long as the student is enrolled as a full-time student making academic progress toward their degree and meets all other eligibility requirements. Merit awards are not available to students while enrolled in co-op. NTID students enrolled in RIT Bachelor degree programs may qualify for RIT Merit Scholarships at a prorated amount based on reduced tuition rates.
     
  12. If a student withdraws or stops attending all of their courses in a semester and received federal financial aid as part of their award, the student may not be eligible for the full amount of federal aid that the student was originally awarded. If the student receives more assistance than the student earned based on the student’s last date of academic-related activity, the excess funds must be returned to the appropriate federal program. Go to Leave of Absence and Withdrawals for the complete Financial Aid Refund Policy.
     
  13. Students are responsible to notify the Office of the Registrar for any change to the following:

    • Address
    • Leave of Absence
    • Withdrawal
       
  14. If the student is receiving outside sources of financial assistance (not already included on your award letter), including grants or scholarships from external organizations, employer-based tuition support, and/or vocational rehabilitation, log on to eServices and select the Financial Aid and Scholarships tab and then Report Other Aid. Complete the online form. If changes to your financial aid awards are necessary due to the receipt of the funding, we will send you a revised award letter.
     
  15. The institution is required by federal and state regulations to review selected financial aid applications through a process called verification. If selected for verification, all required documents must be received by the Office of Financial Aid and Scholarships within 30 days of notification or your last date of attendance, whichever is earlier. Failure to do so may forfeit your eligibility to receive financial aid.
     
  16. The Office of Financial Aid reserves the right to request verification of any data submitted by students/spouses or parents. If the data is found to be incorrect, the data may require a correction to your FAFSA and your financial aid award may be revised. If the student is determined ineligible for financial aid, the student’s award can be withdrawn. The applicant will then be responsible for payment of all expenses incurred at RIT.
     
  17. Awards are based on information provided by the applicant and are subject to revisions and/or cancellation at any time if: federal or state regulations change; federal, state or institutional fund allocations change; estimated family contribution changes; the student receives a scholarship or outside award, the student receives VA educational benefits, VR benefits, or an error is made in the calculation of your eligibility or award, whether by the Servicer or the institution.
     
  18. Financial aid awards are for an academic year with equal disbursements for each semester. If after the financial aid is disbursed, the student account is paid in full and a credit balance exists, Student Financial Services (SFS) will issue the credit balance to the student or parent for PLUS loans. If financial aid does not cover your bill, you will be responsible for the difference by the payment due date. Contact SFS to make payment arrangements or enroll in a payment plan.
     
  19. First-time Federal Direct Stafford Loan borrowers must accept their loan(s) on eServices, complete Entrance Counseling and Federal Direct Stafford Master Promissory Note (MPN). Stafford loans will not be disbursed until the student has met these conditions. For more detailed information on the federal loan programs go to https://studentaid.gov/understand-aid/types/loans.
     
  20. Students who are awarded Federal Work-Study as part of their financial aid package have the opportunity to work on campus in a variety of jobs, or off campus in nonprofit agencies. Contact the Student Employment Office for next steps. RIT does not assign or place students into positions, regardless of their FWS status. Students are expected to find, apply, and interview for job openings on their own. Gain valuable job search and work experience before applying to co- op and career opportunities. Jobs openings are posted on Career Connect.
     
  21. A Federal Direct PLUS and/or Alternative (non-federal or private) loan cannot be credited to the student’s account until the borrower’s credit is approved and the loan is certified by the school. Visit our Scholarships and Other Aid page on our website for information and contact our office should you need any assistance before applying.
     
  22. The institution, state, and federal government are absolved of any and all responsibility for funding in the event that a grant and/or a loan or any other financial assistance is based upon fraudulent, inaccurate or misleading information.
     
  23. Students with federal or state drug convictions that occurred while receiving aid may be ineligible for financial aid.