Submission Number: 363
Submission ID: 14056
Submission UUID: 71263168-9f55-45ab-a056-4aaee0f558ea

Created: Fri, 07/30/2021 - 12:07
Completed: Fri, 07/30/2021 - 12:09
Changed: Thu, 08/05/2021 - 08:33

Remote IP address: 199.243.73.34
Submitted by: Anonymous
Language: English

Is draft: No

Company Information

Bob Rumball Canadian Centre of Excellence for the Deaf

Job Information

Administrative Assistant
Contract
ASAP
2395 Bayview Ave
North York. M2L 1A2
Canada

INTERNAL/EXTERNAL JOB POSTING (Job Posting #2021- 94)

TITLE: Administrative Assistant

POSITION STATUS: Full Time – Temporary (until Nov, 2022) (Non-Union)

SCHEDULE: Monday to Friday: 40 hours/week (with flexibility required)

REPORTS TO: Director of Business Relations

POSITION SUMMARY:

The Bob Rumball Canadian Centre of Excellence for the Deaf (BRCCED) is a provincial leader in the Deaf community. Our mission is to provide care and opportunities in a communication-rich environment that enhances the quality of life of those we serve. We are a highly motivated, collaborative team on a mission to improve the quality of life for those we serve. We take a person centered approach that aims to support and make a positive difference in the Deaf and Hard of Hearing community. Our perks include but not limited to robust benefits program (for eligible employees), access to sign language classes, employee rewards & recognition program, comprehensive training and development, internal progression, and an opportunity to give back to the community.

Reporting to the Director of Business Relations, the Administrative Assistant will provide reception and administrative activities to the Bob Rumball Canadian Centre of Excellence for the Deaf and effectively develop strategies to deal with an array of projects and assignments while consistently maintaining the highest level of confidentiality and professionalism.
This position is a temporary role, with the possibility of extension.

PRIMARY DUTIES

• Reception duties which includes greeting visitors and answering all telephone lines; including TTY lines
• Manages and tracks daily interpreter bookings; including processing invoices for payment
• Responds to facility rental requests and completes room bookings which includes making necessary arrangements (i.e. set up of room and refreshments)
• Conducts administrative projects for various departments that include data entry work, committee participation, creation and maintenance of Word, Excel and PowerPoint documents and conducting online research
• Coordinating schedules for ASL/English Interpreter team
• Supporting daily administrative needs of staff teams, managers and residents
• Supporting Executive Assistants as required and other duties as assigned by Director of Business Relations
• Monitors, orders and maintains supplies
• Picks-up and distributes mail; and arranges courier delivery
• Establishes, maintains and updates appropriate and confidential filing systems
• Photocopies and prints material as required

QUALIFICATIONS

• Business Administration diploma
• Minimum of 2 years’ relevant administrative experience
• Fluent in American Sign Language and experience with Deaf culture
• Strong organizational skills, attention to detail and self-motivated
• Demonstrates collaboration, reliability, and flexibility
• Committed to continuing education
• Excellent knowledge of all Microsoft Office Software including Word, Excel, Publisher, Power Point and Outlook
• Ability to navigate the internet and work with web-based forms and platforms
• Able to manage competing priorities in a fast-paced environment
• Works effectively as part of a team
• Excellent interpersonal skills and professional manner
• French language and LSQ an asset

Resume Information

Resume, Cover Letter
Business
Associate, Bachelor, Graduate

Application Information

Interested candidates please email resume to: Human Resources at careers@bobrumball.org or fax to 855.492.1612
Please contact the above if you need accommodation at any stage of the application process.
PLEASE QUOTE JOB POSTING NUMBER YOU ARE APPLYING FOR
We thank all applicants in advance, however, only candidates selected for an interview will be contacted.


Posting Date: July 30, 2021 Closing Date: August 09, 2021 Start Date: Immediately