Guidelines for Large-Scale Indoor Public Events
Any events that have the potential to host 400 people or more in one venue at one time (including the Gordon Field House, Gene Polisseni Center, Clark Gym, Ingle Auditorium, Al Davis Room, and Panara Theatre), and in which non-RIT community members are expected to be in attendance are subject to the event guidelines outlined by the RIT Safety Plan. This includes any meeting, lecture, presentation, performance, competition, etc., hosted by RIT or external groups using one of the venues identified above.
Events planned for 150 or more attendees where food will be served and non-RIT community members are expected to be in attendance are also considered large scale and must follow these guidelines. Event organizers of smaller events that are open to the public may implement these safety protocols should they deem it necessary for the safety of attendees.
- Every event of this size must have an event safety liaison to ensure protocols are followed. This should be an event organizer.
- Event safety acknowledgments are required. Student clubs and organizations must submit their acknowledgment to the Campus Life Event Management Team. All other event hosts must submit their acknowledgment as part of the Event Management System scheduling process.
- RSVPs are recommended so health protocols can be communicated with all attendees.
- All attendees 5 years of age and older (including RIT faculty, staff, students, their families, and campus visitors) must provide proof of vaccination. Current RIT students, faculty, and staff who are in compliance with the vaccination policy can use the SpiRIT compliance pass for entry into all campus events.
- There must be at least one RIT community member (student employee, faculty, or staff) or contract security that has been instructed on how to check vaccine status.
Download Event Safety Acknowledgment form
Download Instructions for Verifying Proof of Vaccination