Event Safety Guidelines

To better protect the RIT community, large scale indoor public events will have additional safety requirements. These guidelines will be revisited periodically and revised, depending on public health concerns and warnings.

Guidelines for All Events

  • Food and beverages will be permitted at indoor events and activities.
  • All space must be reserved through RIT's event management system.
  • Student club and organizations events must be approved in EMS by the Campus Life Event Management Team.
  • All off-campus RIT-hosted events must follow the RIT Safety Plan.

Commencement

Commencement is scheduled for May 6-7, 2022. RIT plans to host in-person ceremonies with guests. Please check the Commencement website for the most up-to-date information.

Commencement health and safety guidelines

Guidelines for Large-Scale Indoor Public Events

Any events that have the potential to host 400 people or more in one venue at one time (including the Gordon Field House, Gene Polisseni Center, Clark Gym, Ingle Auditorium, Al Davis Room, and Panara Theatre), and in which non-RIT community members are expected to be in attendance are subject to the event guidelines outlined by the RIT Safety Plan. This includes any meeting, lecture, presentation, performance, competition, etc., hosted by RIT or external groups using one of the venues identified above.

Events planned for 150 or more attendees where food will be served and non-RIT community members are expected to be in attendance are also considered large scale and must follow these guidelines. Event organizers of smaller events that are open to the public may implement these safety protocols should they deem it necessary for the safety of attendees.

  • Every event of this size must have an event safety liaison to ensure protocols are followed. This should be an event organizer.
  • Event safety acknowledgments are required. Student clubs and organizations must submit their acknowledgment to the Campus Life Event Management Team. All other event hosts must submit their acknowledgment as part of the Event Management System scheduling process.
  • RSVPs are recommended so health protocols can be communicated with all attendees.
  • All attendees 5 years of age and older (including RIT faculty, staff, students, their families, and campus visitors) must provide proof of vaccination. Current RIT students, faculty, and staff who are in compliance with the vaccination policy can use the SpiRIT compliance pass for entry into all campus events.
  • There must be at least one RIT community member (student employee, faculty, or staff) or contract security that has been instructed on how to check vaccine status.

Download Event Safety Acknowledgment form

Download Instructions for Verifying Proof of Vaccination

Athletics Spectator/Visitor Policy

Visitors and invited guests coming onto campus as spectators for intercollegiate sports play, athletic recruiting visits, and sports clinics shall comply with the provisions of the Athletics Spectator/Visitor Policy. In addition, proof of full COVID-19 vaccination will be required for fans 5 years of age and older attending RIT men's and women's hockey games at the Gene Polisseni Center.

Learn more about the Athletics Spectator/Visitor Policy

SpiRIT Pass

The SpiRIT Pass website allows RIT students, faculty, and staff to show their compliance with RIT vaccination requirements to attend large, public events indoors on campus.

The pass is available to all currently active students, faculty, and staff, including those with approved medical or religious exemptions. SpiRIT Pass uses the vaccine mandate compliance status of students, faculty, and staff already reported to determine clearance. No health information is being stored on the SpiRIT Pass.

Log in to the SpiRIT Pass